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Public Sector Procurement

A Roadmap for Public Sector Owners Committed to Building Better

This roadmap is here to help public sector owners deliver construction projects that truly work; for people, for communities, and for the future of BC. It’s not about reinventing the wheel; it’s about leaning into what already works. By aligning with trusted Canadian standards and resources, such as CCDC, CAMF, CCA, and trade agreements, public owners can build with confidence, transparency, and fairness.

Grounded in the BCCA’s core advocacy principles of open, competitive procurement and transparent and fair processes across the full project lifecycle, this resource is a practical tool for building a strong construction culture rooted in trust and accountability.

Success doesn’t happen in isolation. That’s why it’s vital to consider the full construction supply chain, from design consultants and suppliers to trade contractors and builders. These best practices help foster a healthier, more resilient industry by supporting consistent, respectful engagement at every stage.

By applying the guidance and resources in the following sections, public sector owners can reduce risk, strengthen industry confidence, and ensure that every public dollar spent delivers real, lasting value to British Columbians.

Download the Brochure

1. Construction Planning

  • Check Check
    Publicly release multi-year capital plans aligned with government budget cycles
  • Engage in fair market sounding practices for stakeholder consultation and early engagement
  • Check Check
    Ensure budgets are realistic and sufficient to deliver the intended scope
  • Check Check
    Conduct regular budget updates to reflect market conditions before procurement

Available Resources

  • Ministry of Finance Capital Asset Management Framework: 4. Planning
  • Need to purchase a document? Contact your Regional Construction Association

2. DELIVERY METHOD SELECTION

  • Check Check
    Select the delivery method that best suits the project’s scope, risk profile, and market conditions
  • Ensure the chosen method is applied properly, with clear roles, responsibilities, and that contract selection aligns with the selected delivery model

Available Resources

  • CCDC 10 – 2018 A Guide to Construction Project Delivery Methods
  • CCDC Guides to various delivery methods and their contracts, including construction management, design-build, and IPD
  • Need to purchase a document? Contact your Regional Construction Association
  • To see all CCDC Contract forms and Guides: click here

3. Contract

  • Check Check
    Allocate risk appropriately: misplaced risk drives up costs and reduces participation down the supply chain
  • Use standard form contracts such as CCDC, BCDC, AIBC, RAIC with minimal supplementary conditions to maintain fairness and clarity

Available Resources

  • CCDC Guide Documents for various contracts
  • Master Specification for Division 01 – 2020 General Requirements
  • Ministry of Finance: Resources to Support the Use of Contracts
  • CCDC 24 – 2022 A Guide to Model Forms and Support Documents
  • CCDC 20 – 2024 Guide to Construction Contract Administration
  • BCDC 2-2024 Standard Documents and Guide – BC Documents Committee (BCDC) documents are endorsed by AIBC, BCCA, and ACEC-BC, with participation from the Ministry of Citizens’ Services, including made-in-BC supplementary conditions for CCDC 2-2020 for use by the BC public sector
  • The Royal Architectural Institute of Canada’s (RAIC) Digital Contracts
  • Architectural Institute of British Columbia’s (AIBC) Contracts
  • Ministry of Finance Capital Asset Management Framework Guidelines
  • Need to purchase a document? Contact your Regional Construction Association
  • To see all CCDC Contract forms and Guides: click here

4. Procurement

  • Check Check
    Open, fair, and transparent procurement practices
  • High quality design documents and reports, coordinated and complete
  • Use of clear, complete procurement documents
  • Avoid broad privilege clauses and other procurement processes that undermine open, competitive procurement
  • Proactive and timely release of procurement information, especially after the submission close

Available Resources

  • CCDC 23 – 2018 A Guide to Calling Bids and Awarding Contracts
  • BCDC 2-2024 Standard Documents and Guide – BC Documents Committee (BCDC) documents are endorsed by AIBC, BCCA, and ACEC-BC, with participation from the Ministry of Citizens’ Services, including made-in-BC Division 00 Procurement and Contracting Requirements for use by the BC public sector
  • CCDC Division 00 Master Specification for Division 00 – 2018: Procurement and Contracting Requirements
  • CCDC 11 – 2019 Contractor’s Qualification Statement
  • Ministry of Finance Guidance For The Release Of Information Or Documents Related To Competitive Procurement Opportunities
  • New West Partnership Trade Agreement (NWPTA)
  • NWPTA Guidelines to the Procurement Obligations of Domestic and International Trade Agreements
  • BCCA’s Guide to BC Trade Definitions
  • Need to purchase a document? Contact your Regional Construction Association
  • To see all CCDC Contract forms and Guides: click here

5. Project Management

  • Check Check
    Recognize that project success depends on capable, proactive people
  • Read and understand your contract, as the owner
  • Establish clear and fair processes for change management and change orders
  • Implement structured project closeout and deficiency management procedures
  • Maintain prompt payment processes to support cash flow through the supply chain
  • Foster clear, consistent communication protocols, beyond just technology platforms

Available Resources

  • CCDC 20 – 2024 Guide to Construction Contract Administration
  • CCDC 24 – 2022 A Guide to Model Forms and Support Documents
  • CCDC 16 – 2024 Guide to Changes in the Contract
  • BCCA’s Guide to the Closeout of Construction Contracts & Projects
  • CCDC 40 – 2018 Rules for Mediation and Arbitration of Construction Disputes
  • Need to purchase a document? Contact your Regional Construction Association
  • To see all CCDC Contract forms and Guides: click here

6. Payment

  • Check Check
    Align with prompt payment principles through clear, timely processes that reflect contract terms and support trust across the project team and the supply chain
  • Establish consistent procedures across the entire organization for payment certification and lien holdback release
  • Prepare internal systems and contract language to support future prompt payment legislation

Available Resources

  • CCDC 20 – 2024 Guide to Construction Contract Administration
  • CCDC 24 – 2022 A Guide to Model Forms and Support Documents
  • BCCA’s Builders Lien Act Guide
  • Need to purchase a document? Contact your Regional Construction Association
  • To see all CCDC Contract forms and Guides: click here
Download the Brochure

BCCA Policy Statements

General Statements

Accreditation

Builders Lien

Code of Ethics for Contractors

Coordination of Building Codes

Corporate Social Responsibility

Environmental

Payment

Private Public Partnerships

Relationship with CCA

Research and Innovation

Free Trade

Contracting Out

Cross-Subsidization Policy

Freedom of Enterprise

Inter-Provincial Trade & Work Barriers

Privatization of Government Services & Programs

Regulatory Burden

Use of Owner Forces

Infrastructure

Infrastructure

Industry Practices

BidCentral Online Bidding for Subcontractors (BOBS)

Bidder Qualification

Bidding and Contract Award Procedures 

Bid Revisions

Cash Allowances

Deficiencies 

Design-Build

Disclosure of Procurement Solicitation Information

Document Distribution

Industry Standard Documents

Markups to Changes to Work

Overbudget Negotiation Process

Pre-Qualification

Publicly Funded Construction Projects

Human Resources

Apprenticeship 

Builders Code

Equity Seeking Groups in the Construction Workforce

Employment Standards Act

Fair Wage

Labour Relations

Pay Equity

Procurement Preferences to Benefit Equity Seeking Groups

Unpaid or Subsidized Workers

Roadmap for Public Sector Owners

  • 1. Construction Planning
  • 2. Delivery Method Selection
  • 3. Contract
  • 4. Procurement
  • 5. Project Management
  • 6. Payment

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